Everything on one graphic view
Rentals and reservations displayed graphically, so the state of a fleet is readable at a glance rather than reconstructed from a list.
Rental
Know which cars are out, which are due back, and which you turned away.
Reservations, fleet upkeep and invoicing on one graphic calendar, for a rental company, a workshop running courtesy cars, or a dealership that hires out occasionally.
Rental orders
Rental ordersKanbanCalendar
New rental orderToday‹›August 2026
Mon10Tue11Wed12Thu13Fri14Sat15Sun16
Kia Sportage
BMW 116
Toyota Corolla
Toyota Corolla
Škoda Octavia
The fleet calendar for one working week: four vehicles down the side, Monday to Friday across the top, each day hired, reserved, due for a service inspection or available, and Wednesday flagged for the request the fleet could not honour, the third refusal this month. Sample data, not a fleet's calendar.
- Best fit
- Rental desk · Service advisor · Fleet manager · Principal or CFO
- Operational job
- See real fleet availability, record refused requests, coordinate handover and return, and invoice from the same vehicle record so capacity decisions reflect fulfilled and unmet demand.
- What you get
- A fleet view with availability, booked and refused requests, handovers and returns.
The problem
The refusals are invisible, so the fleet is always the wrong size.
A wall planner tells you what is booked. It never tells you how many customers you turned away, which is the only number that says whether to buy another car. The system records the request it could not honour, alerts you to the shortage, and reports capacity use alongside it, so fleet decisions rest on demand rather than instinct.
Whatever your business
Built for professional rental companies and repair shops, but equally for a dealership that hires out occasionally or simply tracks replacement cars.
Short-term and long-term alike
One system for a two-day hire and a two-year contract, automating the routine tasks in both.
The workflow
Every booking stays accountable until the vehicle returns
Five stages of a hire. Select one to see what enters, what Omnetic does, and what comes out.
A reservation against real availability
Reservations, reservation contracts and pro forma invoices come from the same calendar the fleet lives on, priced from your list for that vehicle type and duration.
If nothing suitable is free, the refusal is recorded rather than forgotten.
- In
- A customer wanting a combi from Wednesday for three days
- Omnetic
- Checks availability, prices from the list, issues the reservation contract and pro forma
- Out
- A confirmed booking, or a recorded refusal with the reason
Condition and equipment recorded at the door
The handover captures the vehicle's condition, its mileage and anything hired with it, GPS, a child seat, so both sides know what left the yard.
CarAudit does the condition record, which is why a damage charge later is a photograph rather than an argument.
- In
- Customer collecting the Octavia Combi, one child seat
- Omnetic
- Records condition and mileage, adds the accessory to the contract, opens the journey log
- Out
- A signed handover both sides can rely on
The return compares itself to the handover
Kilometres travelled come from the journey log, and new damage is whatever the return inspection finds that the handover did not.
Penalties are recorded against the customer, so a repeat offender is visible before the next booking rather than after it.
- In
- Vehicle back, 640 km travelled, a new kerbed wheel
- Omnetic
- Compares both inspections, calculates excess mileage, records the damage and the penalty
- Out
- A charge that can be evidenced, or a waiver recorded as a decision
Invoiced from the hire, posted once
Invoices and documents are created from the contract and put on record, and connect to your customer database and to payment and accounting systems as a matter of course.
Every cost the vehicle carries, warranty inspections and repairs of all kinds, sits on the same record, so a car's real profitability is knowable.
- In
- Three days, one accessory, 40 km excess, one damage charge
- Omnetic
- Builds the invoice from the contract and posts it against the vehicle and the customer
- Out
- Nothing re-keyed into accounting at month end
Reserved, refused, hired, utilised
The analyses cover reserved and refused vehicles, the number of cars hired and capacity use as a percentage, and because the modules are interconnected, all of it feeds extensive reporting.
A list of vehicles due for warranty inspection sits alongside it, so upkeep does not collide with a booking.
- In
- A month of hires, refusals and inspections across 12 vehicles
- Omnetic
- Reports utilisation, refusals by vehicle type and revenue per unit
- Out
- 78% utilisation and three refused combis, buy a combi, not a hatchback
Capabilities
Functions you cannot do without
All eight from the current product, kept whole.
Costs
Every cost a car carries, including warranty inspections and repairs of all kinds.
Journey log
Kilometres travelled in a specific car, recorded rather than estimated.
Service inspections
A list of vehicles requiring warranty inspections, before they clash with a hire.
Customers
A database of every customer, with records of penalties.
Reservations & invoices
Reservations, reservation contracts, pro forma invoices and documents.
Equipment & accessories
Other equipment hired out, GPS, child seats, tracked on the contract.
Pricelist
Prices per vehicle type and per duration, applied automatically.
Use of capacity
Add, edit or remove current reservations, with utilisation visible as you do.
By role
Who this changes the day for
Rental desk
Answers “do you have a combi on Wednesday?” from one screen, and records the answer when it is no.
Service advisor
Allocates a courtesy car against real availability instead of hoping one comes back in time.
Fleet manager
Buys the vehicle type that was actually refused, and keeps inspections off busy days.
Principal or CFO
Sees revenue and cost per unit, so a hire fleet is a business line rather than a favour to customers.
Platform & data connections
Why the modules being connected matters
CarAudit
Handover and return condition, evidenced both ways.
Workshop & Planner
Inspections and repairs planned around bookings, not against them.
CRM & Accounting
One customer database, and invoices posted from the hire itself.
Reporting
Utilisation and refusals in the same reporting as the rest of the business.
System relationship
Rental in the connected product system
CarAudit evidences the condition at handover and return, Workshop and Planner keep inspections and repairs off booked days, CRM and Accounting give the hire one customer database and post its invoices, and Reporting puts utilisation and refusals beside the rest of the business.
Outcome & proof
What the page shows today and what still needs data
Refused requests
The system records demand the fleet could not serve, together with the reason.
Real availability
Reservations, hires, service and free vehicles share one calendar.
Utilisation without guesswork
Capacity is read beside fulfilled and unmet demand; no benchmark is claimed without data.
Online booking scope
Channels, payments and local contracts are confirmed for the deployment.
Let's talk fleet management
Secondary product demonstration
Fleet availability in one daily view
The daily view joins reservations, handovers, returns and service dates so the next available vehicle is clear.
Review RentalFleet · today’s movementsample data
Fabia 1.0
dueReturn 10:30
Octavia Combi
reservedReserved · 3 days
Transporter
plannedService inspection
Kamiq
availableFree from 14:00
Vehicles
12Free today
3How many hires did you turn away last month?
If you cannot answer, that is the problem. We will show you the screen that can.
Book a rental demoThe fleet
Vehicles, sites, and which of them are courtesy cars.
The bookings
How reservations and refusals are recorded today.
The paperwork
Handover, return and invoicing as they run now.